Sample letter

Ceasing to trade (sole name)

Use this letter to inform your creditors and suppliers that your business has ceased trading if you are a sole trader or a partnership. You may need to change this letter when writing to Her Majesty’s Revenue & Customs, suppliers of lease equipment or your landlord. Contact us for advice before using this letter.

Letter in joint names

You can choose to send a letter in your own name or in joint names. You may have a debt in joint names, or want to write to your creditors together because you have worked out a joint budget.
  • Fill in your contact details, account number and any extra information you want to include in the grey shaded areas.

  • Today’s date will be added automatically.

  • Download your letter to your computer for saving and printing by clicking on ‘Download pdf’ or ‘Download doc’ on the left.

  • Sign each letter and enclose a copy of your budget if needed.

25 June 2019

Dear Sir/Madam

Account No:

I am writing to inform you that my business ceased trading on .

Please can you send me with a final invoice or statement so I am can see how much my business owes and, if necessary, come to an arrangement to repay.

I appreciate your cooperation in this matter.

Yours faithfully