Sample letter

Ceasing to trade (joint names)

Use this letter to tell your creditors that your business has ceased trading if you are a sole trader or partnership. You may need to change this letter when writing to Her Majesty’s Revenue & Customs, suppliers of lease equipment or your business landlord. You can find information about how to use this letter in our fact sheet Ceasing to trade.

Letter in sole names

You can choose to send a letter in your own name or in joint names. You may have a debt in joint names, or want to write to your creditors together because you have worked out a joint budget.
  • Fill in your contact details, account number and any extra information you want to include in the grey shaded areas.

  • Today’s date will be added automatically.

  • Download your letter to your computer for saving and printing by clicking on ‘Download pdf’ or ‘Download doc’ on the left.

  • Sign each letter and enclose a copy of your budget if needed.

5 June 2020

Dear Sir/Madam

Account No:

We are writing to inform you that our business ceased trading on .

Please can you send us a final invoice or statement so we can see how much is owed by our business and, if necessary, come to an arrangement to repay.

We appreciate your cooperation in this matter.

Yours faithfully